Technical support specializing in QuickBooks for small businesses, bookkeepers, and accountants

  • Transitioning to QuickBooks Online requires a strategic approach to data migration. To ensure a clean start, I recommend importing only high-value data—such as your existing Chart of Accounts and essential lists—and recommend bypassing some of the extraneous historical transactions. I will manage the migration of your outstanding invoices and payables and verify that your financial reports align perfectly with your tax returns for a seamless, error-free setup.

  • If you are looking to establish a new accounting foundation, I offer specialized services to expedite the setup process. Whether launching QuickBooks Online or Desktop, I ensure your system is configured to bypass common default pitfalls and create a high-performance workflow. An improper initial configuration can lead to long-term data integrity issues; for instance, a cluttered Chart of Accounts can significantly hinder efficiency, particularly in multi-user environments.

    Many businesses mistakenly attempt to utilize every native feature, which often leads to unnecessary complexity in reporting. For example, implementing Accounts Payable is not always the optimal choice; inaccurate management of this feature can result in overstated expenses and unreliable bank balances.

    My approach is methodical: we will hold weekly consultation sessions where I provide the training and framework for your team to execute the transition. Each subsequent week, we will review the progress, troubleshoot discrepancies, and establish clear objectives for the following phase, ensuring a confident and accurate path forward.

  • For business owners seeking a deeper understanding of the health of your business, I provide the clarity needed to master your financial data. I specialize in streamlining complex reporting structures, ensuring you can access critical insights with minimal effort.

    A common challenge in QuickBooks is the accumulation of redundant data. When the Chart of Accounts becomes overly voluminous, it obscures financial performance. By strategically utilizing the Products and Services list (Items) for granular detail—such as categorizing more detailed services—we can maintain a simplified, high-level Chart of Accounts. This architecture provides the perfect balance of detail and readability, allowing you to monitor your income without navigating unnecessary complexity.

    Utilizing granular reporting features allows you to drill down into specific revenue streams by leveraging your Products and Services list. This approach provides a detailed analysis of sales performance without cluttering your primary financial statements.

  • I offer a collaborative approach for tax professionals, ensuring your clients supply accurate, audit-ready data when you need it. When faced with a convoluted file or an excessively detailed Profit & Loss statement, the critical data points are often obscured. I specialize in streamlining these reporting structures and ensuring fixed assets and accumulated depreciation are perfectly reconciled for tax preparation.

    Many firms lack the bandwidth for deep-dive file verification. I serve as a dedicated resource to troubleshoot complex issues, such as negative account balances and behind-the-scenes tracking errors. My expertise includes the precise multi-step adjustments required for Accounts Receivable, Accounts Payable, and Undeposited Funds, ensuring your client's file is optimized for both tax compliance and future strategic planning.

  • If you are struggling with persistent issues in Undeposited Funds, unresolved Opening Balance Equity, or inaccurate A/R and A/P aging reports, you aren't alone. When a Chart of Accounts becomes bloated and reporting stretches across multiple pages, it loses its value as a decision-making tool.

    With over 25 years of experience—specializing in QuickBooks Desktop since 1998 and Online since 2010—I provide forensic file clean-up and structural optimization. I don’t just "fix" your file; I implement scalable workflows that ensure your data is accurate, concise, and tax-ready. Let’s clear the clutter so you and your accountant can focus on strategic tax planning.

  • I understand that CPA fees are a significant consideration for any business. I offer specialized QuickBooks expertise at rates that are often more accessible than those of a traditional CPA firm. My priority is to resolve your file issues promptly and fairly. We can collaborate on a pricing model that reflects the scope of your project and ensures a high return on your investment.

Kim Antonucci, QuickBooks Certified Pro Advisor

Meet the Owner

QuickBooks Certified ProAdvisor

About the owner of QB Guru

Kim Antonucci is a QuickBooks Certified ProAdvisor and has been providing technical support for almost 30 years. She can strategically and creatively streamline QuickBooks for all small businesses. She works with business owners from a variety of industries - construction, retail, non-profits, media agencies, insurance companies, subcontractors, commercial real estate investors and more. She is a dynamic leader who consistently delivers results ahead of schedule with a track record of fiscal responsibility.

Kim is a Certified Pro Advisor for both QuickBooks Desktop and QuickBooks Online. She has multiple business degrees and certifications to help small businesses work efficiently.

More About the Process

  • 1. Initial Consultation

    Complimentary Initial Review

    Let’s connect virtually to align on your objectives and identify the most efficient path forward for your business. My services are fully customizable to your needs:

    New System Implementation: Expert setup of a new QuickBooks Company file tailored to your industry.

    Professional Development: One-on-one training on "back-end" workflows, bank reconciliations, and financial statement analysis.

    Strategic Oversight: Defining a workflow where I evaluate the complexity while you maintain the level of involvement you prefer.

    After our initial meeting, I will provide a clear project estimate and a roadmap to get your data—and your business—moving in the right direction.

  • 2. Implementation

    During our initial consultation, we will define specific roles and delegate workflows based on your team’s strengths. This is also an ideal time to align with your CPA to ensure the Chart of Accounts and reporting structures adhere to tax compliance.

    Tailored Involvement
    You maintain full control over the scope of our engagement. You may prefer to manage the daily data entry—with professional guidance on best practices—or allow me to perform a comprehensive file clean-up before moving forward, I will adapt my services to fit your needs.

    Ongoing Support & Review
    We will hold weekly progress sessions to evaluate milestones, address follow-up questions, and troubleshoot any data anomalies. Each session concludes with a defined set of deliverables and a clear roadmap for the following week with consistent progress toward your goals.

  • 3. Follow Up

    Our collaboration will continue until you and feel confident that you have achieved autonomy. My goal is to ensure you fully understand your financial statements and can confidently address any inquiries from your CPA or tax professional.

    Beyond our scheduled sessions, I remain available for brief consultations to resolve quick questions at no additional cost. Should you require more in-depth support as your business grows, we can schedule follow-up sessions.

    I pride myself on a direct, efficient consulting style that respects your time, while utilizing teaching methods tailored to your specific learning preferences.

What Clients Say

  • Johnny Biggers, Crested Butte Builders, Contractor

    I have been working with Kim for about 15 years. I first hired her to fully re-organize my construction business, and these efficient systems remain in place. Since then, Kim has assisted me in managing processes from marketing to invoicing and everything in between.

    Kim is better than anyone I know at pulling together building permits, which have become extremely complex. She works with local agencies for land use permitting, such as boundary line adjustments, and has executed construction applications with the Army Corps of Engineers for wetlands delineations. All of which have streamlined the building permit process.

    She possesses great organizational skills, which include invoice packets, budget analyses, and excel spreadsheets. These documents provide good clarity to the client on how the job is progressing and allow me to accurately provide actions reports to our clients.

    Kim saves me on legal fees by acting as a liaison with my attorney to expedite necessary agreements and documents for land use planning and permitting.

    She also led the team of marketing professionals and CBB personnel to create our website and she has assisted with other marketing efforts.

    The one thing you should know about Kim:

    She's very professional, timely and knowledgeable in her work while also being very personable, fun and genuine.

    Johnny Biggers is the president of Crested Butte Builders, a custom home building company located in downtown Crested Butte. Crested Butte Builders is considered one of the premier builders in Crested Butte and they have been in business for almost 40 years. Johnny works with all local architects and designers during the design stage, and contracts with clients on a ‘cost plus’ basis. Johnny is closely tied to the local realtors, bankers, and developers. Visit Johnny’s website at https://www.crestedbuttebuilders.com/

  • Mark and Veronica Jiganti, Commercial Real Estate Investors

    We have used Kim Antonucci’s consulting services for approximately 10 years now. Every year she has surprised us more with her incredible knowledge of multiple areas of the real estate business.

    We have retained Kim’s services to work with some of our contractors to streamline and put more detail into their billing. This saved us a significant amount of time and also helped with depreciation schedules on our taxes. She communicates directly with our accountant to send reports and backup files.

    Kim was essential in researching land use codes and found a conditional use permit that was tied to one of our properties. She wrote a very detailed analysis, in a very short time, of the land use issues and saved us on attorney fees. Kim is very knowledgeable about permits and understands how to work with attorneys, the city, and the fire department.

    Kim is one of those people who has worked from the bottom up in all aspects of business and nothing surprises her. She is never afraid to call the city, or the relevant contractor etc. to get an answer that is needed to finish a project or to help work through some problem.

    We would highly recommend Kim as a consultant, as a project manager, or as a general business consultant. Kim is very detailed and does not waste time on any project and is an expert with QuickBooks. Kim has helped us immensely over the past 10 years and is enjoyable to work with.

    Mark & Veronica Jiganti are commercial real estate investors for commercial properties in Chicago, Denver, Crested Butte, and Gunnison. They have lived in the Gunnison Valley for 24 years and have made multiple improvements to their properties over the years.

  • Dusty Sylvanson, Straw & Timber Craftsmen, General Contractor

    I first hired Kim over 20 years ago and I still work with her today. Originally, I hired her to set up my QuickBooks and help structure my day-to-day operations, which I still utilize . Kim fine tuned our management operations for total efficiency.

    Knowing Kim’s expertise in the construction industry, she was the first choice for helping to project manage a government regulated affordable housing build. We successfully worked with the USDA on a very complicated process. We just recently wrapped up the project management of family retreat center, where Kim’s expertise was highly helpful, especially with respect to tracking Estimates v. Costs, and providing helpful reports so the Owners could make good decisions.

    Kim is light-hearted and brings a straight-forward approach to keep everyone on task. She is a great resource and helps our team find what they need. I can trust Kim to get things done in a team environment, in a highly efficient manner without compromising quality.

    Kim’s greatest contribution to me is her ability to help me take action from my highest place of value. She knows where I best need to spend my time so that I can focus on my talents as a team builder and coach.

    Dusty Sylvanson created Straw & Timber Craftsmen in 2006, which specializes in natural buildings and building science with a focus on high-performance materials. Dusty is also a mindfulness coach and is able to integrate mindfulness with building science to create high functioning teams. Visit Dusty’s Facebook Page at https://www.facebook.com/buildstrawbale/

  • Matthew Kuehlhorn, Kooler Garage Doors

    Hire Her! My goal was to learn how to track my company’s cash. I had little understanding of company financial reports—how to generate, and how to use them. My biggest problem was not realistically seeing my numbers. I would say Kim is awesome and her knowledge of QuickBooks and her business understanding is deep.

    Matthew Kuehlhorn is the owner of Kooler Garage Doors in Gunnison, CO. Matt has been providing garage doors in Gunnison County since 2015. Matt’s background is in education and non-profit work. Check out his ‘Lifestyle Podcast’ at https://koolergaragedoors.com/.


  • Krista Hildebrandt, Owner of Multiple Businesses

    Kim assisted me with my books for a Landscaping business that I had owned for 25 years. I hired Kim to help me with literally EVERYTHING. Kim was hired to train a new office manager. She also needed to fix all of the problems with the existing books so we could then get a new POS system up and running and everything needed to be in working order for a new office manager to take over.

    What surprised me most about Kim was how calm she was in light of how incredibly messed up my office was at that time. Kim was very gracious with her time - what I needed help with was messed up from the top down and needed a lot of attention. Kim saved me and because she was so focused it saved me thousands of dollars! I learned from Kim that really everything can be dealt with in one way or another. Her patience was very comforting and she showed me that if you take a few breaths and focus you can accomplish what’s needed to be done. She is also very easy to understand and explains issues with ease. She has taught me to look for solutions and take my time.

    Kim was awesome helping me set up my computer for the next business. She helped with QB being loaded from one location to another. She helped with the closing of one business and kept everything understandable for the accountant.

    Without a doubt I would recommend Kim to anyone. Her knowledge with a computer and other programs is not limited in any way. Her attention to detail is very reassuring when it comes to being organized in the office. Her understanding of running business and what it takes is very thorough.

    Krista Hildebrandt started the Alpengardener in Crested Butte in 1999, which is still in existence today under new ownership.

Contact Me

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Contact Kim, the owner of QB Guru.